ProgramsAge-group clubs
Ask once. Hear from every family.
The full RSVP ecosystem, built for age-group clubs.
Meet RSVPs, volunteer jobs, team updates and shared files, connected to the entries you build and the results you post.
Families join by your invitationThey answer on SwimDesk LiveAnswers land where you build entries
The RSVP ecosystem
From the ask to the entry file, in one loop.
Families answer on their phones, you see their answers where you build the lineup, and the meet gets staffed in the same place.
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Ask
Ask which sessions each swimmer can make, right from the meet. SwimDesk works out who to ask on the meet’s age-up date.
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Answer
Families answer swimmer by swimmer on SwimDesk Live. The ask reaches their inbox and the team’s Feed.
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Enter
On Entries, “Said they can make it” narrows the list. Answers guide you; they never enter anyone for you.
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Staff and share
Put up timer and hospitality jobs by session. Once the meet is official, its results post to the Feed by themselves.
Illustrations of Meets & RSVP and Volunteer on SwimDesk Live, and Entries on the desk, with a sample family.
For age-group clubs
Everything a club’s families ask you about.
Meets & RSVP
Ask by session, by day or for the whole meet, with an answer-by date families can see. Rename a session on re-import and every answer that still fits is kept.
Volunteer jobs & hours
Timer, runner, hospitality and more, from templates. The last spot goes to one family, and each family keeps one hours total toward your target.
Feed
Post to the whole team or to groups by name, so Gold still means Gold next season. Cheers are on; comments are yours to turn on.
Files
Share PDFs and photos with the families they’re for. Photos lose their location data before anyone sees them.
Entries by age-up date
Eligibility on the meet’s age-up date, swim-ups offered, and the HY3 your host expects, or no file at all when both teams are on SwimDesk.
Motivational times & records
USA Swimming’s 2024–2028 motivational times built in, team records by age group, and the badges you choose to give.
By invitation, team by team
A family sees your Families area only after accepting your team’s invitation, and only while their swimmer is on your roster.
Families never see the desk
Practices, notes and the coaching workspace stay with your staff.
Two guardians, one family
Hours and head counts are kept per family, so nobody is counted twice.
Everything else on the desk
And the rest of the season, in the same account.
How do families get in?
You invite them from your roster, and they accept with a free SwimDesk Live account. Only families you invite see your Families area, and only while their swimmer is on your team.
Do families’ answers enter swimmers in events?
No. On Entries an answer is a filter and a mark. You still decide who swims what, and an answer never enters anyone.
Can two parents share one family?
Yes. Adults linked to the same swimmers share one volunteer total and one head count for team events.
Bring every family into the loop.
A coaching desk, a companion for the pool, and a Families area your head coach turns on when the club is ready.